02. BASIC REDACTION: Automatically redact documents.
✅At any given time, only one user can redact a selected document.
✅There is an option to save a draft version of the document and continue working on it in the future, even by another authorized person managing the structure.
✅Both the draft version and the already saved version of the redacted document can be restored to the original document version at any time.
✅Redaction can be continued on a document where changes have already been made and saved.
✅The downloaded version of the document to the computer contains redacted areas.
✅The user cannot determine from the folder structure which document has redacted areas.
✅The administrator can download the original document at any time (without having to undo changes).
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Microsoft Word | DOC, DOCX | Can be readacted with AI-powered redaction tool |
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Microsoft PowerPoint | PPSX, PPT, PPTX | Can be readacted with AI-powered redaction tool |
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Microsoft Excel | XLS, XLSX, XLSB, XLSM, XLTX | Can be readacted with AI-powered redaction tool |
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Pozostałe formaty | CSV, MSG, ODS, ODT, RTF, TXT, | Can be readacted with AI-powered redaction tool |
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Extensible Markup Language | XML | Can be readacted with AI-powered redaction tool |
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Adobe | PDF* | Can be readacted with AI-powered redaction tool |
* The PDF file must be formatted with Optical Character Recognition (OCR) enabled.
When any of the listed types above are downloaded to the local disc, they will automatically be converted to PDF format.
This ensures that redacted areas remain in the designated locations.
Select areas on every page - anonymize any content that appears on each page of the document (e.g., logos, tables).
- Choose the document, right click on it and select Redact.
- Go to the Redact Area tab and select Area selection on every page.
- Click and hold as you drag on the document page to create a square that covers the relevant area. The system will automatically redact the indicated area on each page of the document. (gif. 1)
Search and redact - anonymize all occurrences of the entered word or phrase in the document.
- Choose the document, right click on it and select Redact.
- Go to the Search and Redact tab.
- Type the word or phrase and click Mark for redaction. All specified occurrences will be redacted in the document. (gif. 2)
Patterns - anonymize all occurrences of specified categories of information.
| List of categories: | ||
| Email addresses | IP addresses | URL addresses |
| Date / Time | Phone numbers | Credit card numbers |
PESEL numbers ( unique identification number assigned to each Polish citizen and resident) |
IBAN numbers (International Bank Account Number) is a standardized identifier for bank accounts used in international transactions |
ID card number |
NIP ( unique tax identification number in Poland, used primarily by businesses for tax purposes.) |
Postal code | REGON ( unique identification number for businesses in Poland, used for statistical and administrative purposes.) |
- Choose the document, right click on it and select Redact.
- Go to the Patterns tab.
- Select a category (from the available options), all occurrences of which will be redacted throughout the document, and click Mark for redaction. (gif. 3)
Do you have additional questions?
#FORDATAteam is for you.
Contact us via email support@fordatagroup.com
or at phone number:
EMEA +44 204 584 3861
APAC +852 21 582 983
Americas +1 917 779 9339