04. Management and editing redacted documents.
✅At any given time, only one user can redact a selected document.
✅There is an option to save a draft version of the document and continue working on it in the future, even by another authorized person managing the structure.
✅Both the draft version and the already saved version of the redacted document can be restored to the original document version at any time.
✅Redaction can be continued on a document where changes have already been made and saved.
✅The downloaded version of the document to the computer contains redacted areas.
✅The user cannot determine from the folder structure which document has redacted areas.
✅The administrator can download the original document at any time (without having to undo changes).
Supported file formats available for redaction:
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Microsoft Word | DOC, DOCX | Can be readacted with AI-powered redaction tool |
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Microsoft PowerPoint | PPSX, PPT, PPTX | Can be readacted with AI-powered redaction tool |
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Microsoft Excel | XLS, XLSX, XLSB, XLSM, XLTX | Can be readacted with AI-powered redaction tool |
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Pozostałe formaty | CSV, MSG, ODS, ODT, RTF, TXT, | Can be readacted with AI-powered redaction tool |
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Extensible Markup Language | XML | Can be readacted with AI-powered redaction tool |
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Adobe | PDF* | Can be readacted with AI-powered redaction tool |
* The PDF file must be formatted with Optical Character Recognition (OCR) enabled.
When any of the listed types above are downloaded to the local disc, they will automatically be converted to PDF format.
This ensures that redacted areas remain in the designated locations.
Use filters to easily find changed documents and those eligible to be redacted.
Within the Structure Management and Upload tab, apply filters to locate or verify documents that have already been modified or are eligible for anonymization. (See gif. 1)
Statuses and explanations:-
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Document eligible for redaction. |
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Document already redacted. |
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Document with anonymization applied but changes not saved (draft version). |
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Document redacted and changes saved, then anonymization re-initiated (draft version). |
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-Document with all redacted areas undone. |
Manage redacted file statuses within the structure.
In the Structure Management and Upload tab, select a document in the structure, right-click, and choose desire option, such as: approving changes to the draft version or re-initiating redaction on an already modified document. (gif. 2)
Navigate through redacted items. Remove entire categories or selected areas in the document.
You can navigate to specific areas, remove entire categories, or individual areas in the sidebar panel. (Refer to gif. 3)
Do you have additional questions?
#FORDATAteam is for you.
Contact us via email support@fordatagroup.com
or at phone number:
EMEA +44 204 584 3861
APAC +852 21 582 983
Americas +1 917 779 9339